Lucent-technologies Definity System 85 User Manual Page 1

1 DEFINITY/SYSTEM 75/SYSTEM 85 INTUITY AUDIX 4 User's Guide

10 NOTE: A personal fax extension does not accept voice messages. To leave a voice-fax message, callers must call your normal extension. Get Messa

11 6 Skip forward 5 Skip backward * 6 Skip to next message component * 5 Skip to previous message component Responding to a Message 3. (Optional): Pr

12 + Tips Your mailbox keeps incoming messages until you delete them or until the system deletes them automatically. Because space is limited, it is

13 2. Enter the Transfer into Mailbox code. 3. Press TRANSFER again. This action sends the fax call to your mailbox. Option Two ____ 1. Press TRANSFER

14 extension 5679) An external local telephone call 3 5 ( F L for fax local) 8 digits (for example, 9 555 3201) A long-distance telephone call 3 5 5 (

15 • You can send a fax to your own mailbox and forward the fax (forwarding requires that you attach a voice comment). Sending a Voice or Voice-Fax Me

16 b. Press START on the fax machine. NOTE: The button on your fax machine may be labeled something other than START. Common alternates are send,

17 NOTE: The button on your fax machine may be labeled something other than START. Common alternates are SEND, TRANSMIT, and CONNECT. Sending a Vo

18 9. (Optional): To attach a fax, press 5. 10. Press # to send. Or, enter other options, and press # to send. See "Enhanced Delivery Options&

19 EnterEnterApproveDeliver atnext occurrenceDeleteEnterEnterHour MinutesMonth DayApproveOptionsPrivatePriorityScheduledeliveryFile acopyAttach afaxL

2 Copyright ©1999 Lucent Technologies All Rights Reserved Printed in USA Notice While reasonable efforts were made to ensure that the information cont

20 b. Press START on the fax machine. Before or after leaving a message, you can: • Transfer to another extension: a. Press * T ( * 8 ). b. Enter the

21 For example: When the fax-print prefix is 329 (fax) and the fax machine extension is 12345, enter 32912345. NOTE: You must enter a fax print pr

22 1 Make the list private. 2 Make the list public. 4. Enter an address and press #. If the user is in a different location, you may need to add a pr

23 Log intomailboxApproveEnterCreatelistPrivatePublicPersonaloptionsadmin.Listadmin.EnterEnterReview/modify listApproveStopReviewDeletelistSkip tonext

24 2. Listen to the list summary. 3. Press any of the following: # Skip to next list. * D ( * 3 ) Delete the entire list. 0 Review/modify list members

25 NOTE: The system still plays priority messages first, regardless of their primary medium. Setting the Preferred Medium 1. Press 5 8 to access th

26 Defining Call Types the First Time 1. Press 3 4 from the Main Menu. 2. Press one of the following: 1 Differentiate internal/external calls. 2 Diffe

27 NOTE: To set up different greetings strictly for prime-time and out-of hours calls, you must assign the same greeting to the two prime-time call

28 Differentiate:Internal/externalBusy/no answerOut-of-HoursTurn off Out-of-HoursSame greeting forall callsApproveUse for each call typeUse for intern

29 Undeliverable Can't be delivered, usually because the recipient's mailbox is full. You can listen to, re-address, and re-record the mes

3 Welcome With the INTUITY™ AUDIX® messaging system, you have the following capabilities using your telephone: Voice Mail You can record voice messag

30 Resending a Message 5. For filed and undeliverable messages: a. Enter address(es) or list via * L ( * 5 ). b. Press # # to approve and send immedia

31 Create a Personal Directory You can create a personal directory of abbreviated names (aliases) for frequently used addresses. It's essentiall

32 # Skip to the next alias. * D ( * 3 ) Delete. 2 2 Return to the previous alias. # # Stop reviewing. • 3 to review specific aliases: a. Enter an ali

33 + Tips The extension you hear associated with a name is not always the entire address. Add the appropriate prefix numbers for users on remote syst

34 How the System Interprets Text/Email Your system changes text messages and email into speech so you can listen to it. The system follows certain

35 Fractions and Decimals The system recognizes a slash (/) with a number before and after it as a fraction. For example, for 1/3, the system says &

36 • greater than and less than (<>) as "less than sign greater than sign" • less than and equals (<=) as "less than sign equa

37 Setting Up Outcalling "Outcalling Operations" shows all of the steps that a subscriber may need to perform to set up outcalling for his/h

38 Include a pound sign at the beginning of the number Enter #. Include a pound sign other than at the beginning of the number. Enter * #. In this ca

39 NOTE: The language that is active for the system determines how dates and times are entered. The sequence shown in this procedure may vary from

4 INTUITY Message Manager INTUITY Message Manager is a Windows™-based interface to AUDIX that runs on your P.C. With it, you can: • Create, send, re

40 You hear the prompt, "Address before record turned on/off." 4. Press 1 to change the setting. Log intomailboxPersonaloptionsadministratio

41 You create and send a broadcast message normally, except that you don't address it. Instead, you simply mark the message as a broadcast. NO

42 + Tips Message notification turns on users' message waiting lamps when the message arrives. Turn on message notification only in emergencies.

43 • They aren't put in users' mailboxes. Users can't delete, save, replay, or forward login announcements. Thus, the only way to rep

44 b. Press # to save the expiration date or press 2 again to start over. # Approve broadcast options. 7. Press # to approve your message status and r

45 Leaving a Guest Password Message To leave a message using the guest password: 1. Dial the system number using a touch-tone telephone. 2. Enter the

46 telephone system, dial the complete system number, including local prefix and the area code if long distance, then enter your extension and passwo

47 ___ Press TRANSFER on your phone, enter the Transfer into Mailbox code, and press TRANSFER again. This action sends the fax call to your mailbox.

48 Leave a voice-fax message From a fax machine, call a user's phone number. When the user doesn't answer, record your voice message in th

49 call your mailbox from a phone attached to a fax machine. Next, record and address your message, press 5, #, and START on the fax machine, and han

5 NOTE: Change your default password to a new password as soon as possible. See "Change Your Password". Get Around in Your Mailbox When

50 delivered, normally because the intended user's mailbox is full. You can listen to, re-address, and re-record these messages. Filed - Copies

51 Powerpoint document. Preferred medium The message medium you want to get first when you access messages. Thus, if you specify faxes as your prefer

6 Basic Commands * 4 (or * H ) Help * 7 (or * R ) Return to Main Menu * 9 (or * W ) Wait * * 6 (or * * N ) Look up number/name * * 9 (or * * X ) Exit

7 SECURITY ALERT: Don't use a password that uses: • Ascending or descending digits (for example, 1234 or 4321) • The same digits (for example

8 StopRecordnamePersonaloptionsRecordnameRe-recordPlaybackApproveLog intomailboxInitial loginto mailbox4namerecLJK032696 Record Your Name Record a G

9 RecordgreetingRecordgreetingListen togreetingScangreetingsPersonalgreetingadministrationActivategreetingGreetingnumberIfgreeting notrecordedIfgreeti